Prioritize and schedule meetings, appointments and events aligned with business objectives

Manage complex calendars: timezone differences, travel logistics, and buffer time for deep work

Negotiate scheduling conflicts and keep the executive focused on high-impact commitments

Act as strategic gatekeeper — filter meeting requests, delegate or decline lower-priority items

Serve as main point of contact: screen and manage emails, calls and messages on behalf of the executive

Draft polished responses, prepare briefing notes and ensure timely follow-up

Maintain professional external relationships with clients, partners and stakeholders

Build strong internal communications: ensure team members have clarity and follow-through

Coordinate strategic projects and cross-functional initiatives

Track deadlines, deliverables and stakeholder responsibilities

Maintain project documentation, timelines and progress updates

Ensure follow-through on action items and decision points

Facilitate communication between the executive and teams

Support implementation of new processes and operational improvements

Your focus: ensuring momentum and eliminating execution bottlenecks.

Draft, proofread and organize documents, presentations and reports

Maintain filing systems, digital workspaces and accessible information repositories

Track expenses, prepare expense reports and monitor budget-related matters

Ensure operational workflows, SOPs and administrative routines support leadership efficiency

Assist with strategic planning by aligning tasks and projects to company goals

Coordinate project timelines, resources and deliverables — keep everything on track

Conduct research and provide actionable summaries for decision-making

Act as skilled gatekeeper, shielding your leader's time and attention.

Master productivity and collaboration tools (Google Workspace, Notion, Slack, etc.)

Adopt new systems quickly and optimize workflows through technology

Assist with CRM updates, automation, document systems and team integrations

Support remote operations with clarity, structure and system integrity

Support executives during major changes: restructuring, new leadership, team transitions

Coordinate communication, rollout plans and stakeholder alignment

Help manage the transition process so it remains smooth and aligned with business objectives

Serve as a liaison between leadership and teams during periods of change

Handle personal appointments, household logistics or family-related scheduling when required

Arrange reservations, gifts, events and manage lifestyle support that protects executive focus

Maintain professional discretion and balance between personal & business support